Visa information

Arrival in Chicago by air

Upon arrival at either Chicago O’Hare or Midway International Airports, contact West Suburban Limousine at 1-800-942-5466 (free call from any payphone). You must have your luggage before you call; the West Suburban operator will direct you to the exit door to leave by and give you the license number of the car that will pick you up. Make sure you are in the correct pickup lane. The limo will take you to your pre-arranged location.


Congratulations! We are happy that you will be joining us at Fermilab. Here are some things you need to know.

Dress code

The dress code is casual but neat; jeans and T-shirts are acceptable. Summers in the Chicago area can be hot and humid but can also be cool; expect anything!

Practices and guidelines

The following current practices and guidelines apply to the employment of summer program participants:

  • Work hours: 8:30 a.m. to 5 p.m. (unless told otherwise)
  • Each time you enter Fermilab you must show a picture ID.
  • Information on working at Fermilab can be found at: Fermilab website
  • You can sign up to receive Fermilab Today, a daily online calendar, at: Subscribe to Fermilab Today
  • You will receive your first paycheck on the second Friday after you arrive. Please be sure to have enough money to last until that date. Normally all paychecks are direct deposited. Until you have an account in a U.S. bank, you will be able to receive a paper check on the 4th floor of the Wilson Hall and cash it at the Abri Credit Union located on the ground floor of the same building. Independence Day and Labor Day are holidays and Fermilab will be closed.
Health insurance

You will need to show proof that you have health insurance. Based on the previous experience, we recommend you use insurance issued by a U.S.-based company. The Fermilab Users Office has more information on obtaining short-term health insurance. You must purchase your insurance before you leave your home country.


SAFETY is a primary concern at Fermilab; we expect all employees to work safely at all times and to report any unsafe practices to a supervisor.


Depending on the internship program, Fermilab either provides housing or guidance to secure housing. Options may be on-site dorm rooms, on-site houses, or off-site hotels or apartments. We will provide detailed information closer to your arrival. All interns may share housing with other interns. We do not allow any pets at the apartments.

Rental cars

Depending on the internship program, we either provide interns with rental cars or guidance to secure local transportation. Only licensed drivers are permitted to drive laboratory secured rental cars. Typically, roommates share a rental car—no one driver has sole use of the car. The lab pays for insurance and the cost of car rental. Roommates are responsible for the cost of the gasoline.

You will spend your morning onboarding and receiving Laboratory Safety orientation. All activities are located in Wilson Hall, a 16-story high-rise building. See our site access and directions webpage for information on how to get to Fermilab.

9:00am On-boarding

(I-9, direct deposit, tax forms, photo for Fermi ID badge, Service Accounts and Passwords)

Talent Acquisition, Payroll, ID Office and Service Desk Wilson Hall

15th Floor East side

Talent Acquisition, Diversity and Inclusion Department

Please arrive with your tax forms and direct deposit form complete.

Please have your forms ready to present to complete the I-9 process.

9:30am Lab Safety Orientation Environmental, Safety, Health and Quality Section


Wilson Hall

15th Floor East side

Hire Energy Conference Room

Ergonomics, Material Safety Data Sheets (MSDS), Lockout Tagout procedures (LOTO), Personal Protective Equipment (PPE), General Employee Radiation Training (GERT).
12:00pm Lunch Wilson Hall Cafeteria Bring your lunch or enjoy our cafeteria services.
1:00pm Intro/Work Your Supervisor Wilson Hall

Reception Desk


Meet your supervisor.
After 3pm Pick up your completed badge ID Office Wilson Hall

Ground Floor

The ID Office will give you a completed badge, with your photo and ID number.
Intern specific links
Navigating Fermilab